Glossary of CVViZ terms

Glossary

A reference for the recruiting concepts and CVViZ-specific terms you'll see in the product. Each entry notes where the concept lives in the app.

Applicant

A candidate who has applied to a specific job (typically through your careers page). Every applicant is also a candidate.

Approval

A configurable review step on certain workflows. Managed via the approval module.

Automation

Rules that trigger actions based on candidate or job events. Configured at Settings → Automations.

Benchmark Data / Benchmark Resumes

Sample CVs you upload that represent your ideal candidate for a job. CVViZ uses them to train AI matching for that job. Found on the job edit form's Benchmark Data tab.

Campaign

A paid or organic outreach push tied to one or more jobs. Lives at /campaigns (requires).

Candidate

Any person in your CVViZ database. The full candidate database is at the candidate database.

Candidate Database

The all-candidates view at the candidate database — every candidate across every job, plus those not attached to any job.

Career Page

Your branded, public-facing page where candidates browse open roles and apply. Configured at Settings → Career Page. The "drop your resume" widget lives at /widgets/drop-your-resume on the careers domain.

Child Company

A sub-entity within your CVViZ workspace, used by orgs running multiple brands. Managed at /settings/child_companies.

Customer (Customer Company)

For staffing agencies, a client company you place candidates into. Managed at Settings → Customers and the broader Companies workspace at /companies. Customer Contacts are individual stakeholders within each customer.

Department

A grouping of jobs (e.g. Engineering, Sales). Managed at Settings → Departments. Used for organizing jobs and reporting.

Evaluation Template (Scorecard)

A reusable interview rating form. Built at Settings → Evaluation Templates; attached to jobs in the Interview Scorecard tab. CVViZ supports two feedback types: Basic (single rating + remarks) and Detailed (technical + soft skills + overall).

Hiring Manager

The person accountable for filling a role. Managed at /settings/hiringmanagers as a separate concept from regular CVViZ users.

Hiring Pipeline

The ordered set of stages candidates move through. Configured at Settings → Hiring Pipelines.

Job (Requisition)

An open role you are hiring for. Lives at Jobs. CVViZ also references "Requisition" — it's a synonym; /requisitions/... URLs redirect to /jobs/....

Job Code

A short identifier for a job (e.g. "ENG-PY-042"). Auto-generated from the title and editable.

Job Boards

External platforms (LinkedIn, Indeed, Glassdoor, plus 20+ free boards) you distribute jobs to. Configured per-job via the Job Boards tab in the job edit form.

Pass Through Rate

A KPI on the dashboard showing the conversion funnel: shared → shortlisted → interviewed → offered → joined → not considered.

Recruiter

An internal user who creates jobs and manages candidates. The user record lives in themodel. Roles (permissions) are custom-defined per workspace.

Resume Pool / Talent Pool

A curated collection of candidates not tied to a specific active job — useful for re-engagement when a similar role opens. Code-named "Resume Pool"; user-facing terminology often calls it Talent Pool.

Role (User Role)

A custom set of permissions assigned to a user. Built at /settings/roles. CVViZ doesn't yet include preset roles; you define them yourself.

Screening Question

A question a candidate answers when applying. Configured at Settings → Screening Questions and attached to jobs in the Job Application tab. Supports database-field mapping so answers auto-populate the candidate profile.

Source

Where a candidate came from — careers page, careers widget, vendor, referral, manual upload, etc. Used in reporting (Reports → Resume Upload Source).

Sub-account

A scoped account within a parent workspace. Managed via the sub_account model.

Super Admin

The original workspace owner (isSuperAdmin: 1). Has every permission and is the only one who can permanently delete other users.

Tags

Labels applied to candidates for triage and segmentation.

Vendor

An external recruitment agency that submits candidates to your jobs. Managed at Settings → Vendors. Vendors only see what you share with them.

Webhook

An outbound HTTPS call CVViZ fires when an event happens, so you can sync to your own systems. Configured at Settings → Webhooks.

Permission flags worth knowing

Permissions live on the role-edit screen, grouped into categories. The most commonly toggled ones:

• View dashboard — see the home dashboard.
• View reports — open the Reports section.
• View candidate database — access the candidate database.
• View calendar, View tasks, View companies tab — gate matching nav items.
• Open Settings, View billing — administrative areas.
• Manage users — add or edit users.
• Import resumes from Outlook/Gmail — pull resumes from Gmail / Outlook inbox.
• See others' candidates, See others' notes — see other recruiters' candidates and notes.
• View sensitive fields — read fields marked sensitive (e.g. salary).
• Delete jobs, Delete resumes, Share resumes, Export data — finer-grained data actions.

For the full list and how to assign them, see Creating custom roles and the permission categories.