Schedule an interview or send a booking link

Before you start

• Your subscription must include interview scheduling and calendar integration, and your role must allow Calendar access.

• Connect Google Calendar or Outlook Calendar in Settings → Integrations. If both are connected, choose the intended calendar with Set as active.

• Check the active calendar, working hours, and timezone. Have the interviewers’ and candidate’s email addresses ready.

If you see Connect a calendar to schedule, choose Open integrations first.

Open the scheduler

From the candidate profile, choose Schedule → Schedule interview. Alternatively, open Calendar → Schedule interview. The dialog shows the active calendar.

Let the candidate choose: Booking link

1. Select Booking link.

2. Add interviewers under Panelists. At least one is required.

3. Review Candidate email and Candidate name.

4. Set Duration and Look in for the interview length and search window.

5. Enter an Event title, optional description, and review Add Google Meet or Add Microsoft Teams for the active provider.

6. Click Email link to candidate. With no Candidate email, the action is Get booking link.

7. Invite sent to candidate confirms that the link was emailed. If the result is Booking link ready, use Copy and share it yourself.

When the candidate selects and confirms an available slot, CVViZ creates the event with panelists and candidate. Creating a link alone does not reserve a time.

Choose the time yourself: Book directly

1. Select Book directly.

2. Add interviewers under Panelists and review Candidate email.

3. Set Duration and Look in, then click Find available slots.

4. Select a slot, checking the stated timezone.

5. Review the event title, description, and meeting-link option.

6. Click Book selected slot.

Direct booking invites the panelists and, when provided, the address in Candidate email. Use a booking link to let the candidate choose a time.

Check the result

Check the event’s time, attendees, and meeting details in the active calendar. Meeting-link availability depends on your calendar provider.

Troubleshooting

• Scheduling disabled: check subscription and Calendar permission.

• No active calendar: connect or reconnect in Integrations.

• No slots: review panelists, hours, timezone, duration, and search window. External availability depends on provider access.

• Link ready without email confirmation: copy and share it.

• Slot no longer available: ask the candidate to refresh and choose another.

• Event creation error: check the calendar before retrying to avoid duplicate invitations.

Next steps

• Candidate self-scheduling

• Submit and edit interview feedback