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Jobs & Publishing

Set up job approvals and request sign-off

Configure approvers, submit a job for review, and track the approval decision.

Before you start

Your plan must include Job Approval. You need access to Settings → Job Approval and permission to create or edit the job. Ask your administrator if these controls are unavailable.

Set up approvers

  1. Open Settings → Job Approval.

  2. Set the switch to Active.

  3. On Approvers, click Add Approver.

  4. Enter Approver Name and Approver Email Address, then click Add Approver. Repeat for each person who needs to sign off.

  5. Open Approval Groups and click Add Approver Group.

  6. Enter Group Name and Group Description, select the Approvers, and optionally select Set this group as default.

  7. Click Add Approval Group.

Add approvers before creating a group so you can select its members. To change an existing approver or group, use Edit on its row.

Submit a job for approval

  1. Create the job, or open a draft from Jobs → Edit Job.

  2. Review its details. For a draft, click Submit for approval when that action appears. For a new job, click Create job after completing the required details.

  3. CVViZ uses the default group, or the only available group. If several groups exist without a default, select one and click Send Approval Request. Without groups, requests can go to the configured individual approvers.

  4. Open the job's Job Approval section to review its selected group and approver statuses. Where Send Request is available beside an approver, use it to send that person a request.

The job stays Pending Approval until the required decisions are complete. Approval requests are emailed to the approvers.

Review and decide as an approver

Open the approval link in your request email, review the job, and choose Approve Job or Reject Job. Add comments when you need to explain your decision.

All assigned approvers must approve for the job to become In Progress. A rejection changes it to Rejected. Review publication settings separately for external job boards.

If something is missing or fails

  • No Approvers Configured: choose Go to Approval Settings, add an approver or a group with members, then return to the job.

  • Job Approval is not included in your plan: ask your administrator to review the subscription in Billing.

  • Requests have not arrived: confirm the approver's email address and ask them to check spam. Review their status before sending another request.

  • Pending or rejected job cannot change status: complete the approval review with your administrator.

  • The approval link cannot be opened: ask the recruiter for a new request.

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